Leave all the other options deselected - these should only be set on a folder by folder basis. There is a low risk in deleting these types of items, but if you would prefer to do a quick review before deleting you may select the option to be prompted. Records Management suggests permanently deleting Deleted Items, Spam and other transitory mail at least once a month. However, retention policies and archiving settings might. Select Advanced on the lefthand menu and then click on AutoArchive SettingsĬhoose how often you want to run AutoArchive, and whether you want to be prompted before it runs. If you leave Office 365 and Outlook at default settings, emails will not be deleted automatically. Items in that folder stay there for 1 year (365 days) from. Select the File tab at the top of the screen and then Options When you delete an item from your mailbox in Office 365, it is moved to the Deleted Items folder. If it doesn't need to be retained, just go ahead and delete. If an email must be retained, keep it in a folder in Outlook for easier access. Hiding and forgetting about emails does not elimnate your responsibility for them. Note: If you have Focused inbox selected, you will need to empty your Focused and Other inboxes separately. All your email will be moved to the Deleted Items folder. In the reading pane, select Empty folder. Select the check box above the message list. Select the folder you would like to archive. Choose the Cleanup Tools next to Mailbox Cleanup and then select Archive.
Outlook 365 delete emails how to#
This is how to archive emails in Outlook manually: Go to File Info. Check the Do not AutoArchive this item option and click the OK button. Records Management does NOT advise using the option to move old items to a default archive folder. Go to the folder that you would like to empty. Press Alt + Enter keys together to open the Properties dialog box. In the Properties dialog box, go to the AutoArchive tab and select your desired settings. Right click the folder you would like to delete from and select Properties. Refer here for more guidance on which emails must be retained.
For other items, it is advisable to review before deleting in the event that any items need to be retained due to audit, public records or litigation holds. To recall an email in Outlook, select a recall option and click OK. It is almost like Outlook 2010 understood that the email was already deleted and clicking delete on the email message just closed it.ONLY automatically deleting emails that have a transitory value (such as spam, drafts, newsletters, auto-notifications, announcements, routine correspondence, etc.).
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